GINGER WOODS H.O.A. MEETING MINUTES - November 6, 2018

Meeting called to order at 7:33 p.m. by President, Derek Tresnak

Board Members Present: Kevin Schulhof, Kevin Miller, John Savage, & Chak Daggubati

John Savage/Chak Daggubati motion to approve the April 4. 2018 meeting minutes.

Vote: Unanimous in favor

Treasurers report

Covered at the annual meeting

Old Business – None

New Business

John Savage/Kevin Miller motion to approve the 3 year landscape maintenance contract with Sebert Landscape in the amount of $31, 384.

Vote: Unanimous in favor

2019 Budget – Kevin Schulhof/John Savage motion to approve the proposed 2019 budget as presented.

Vote: Unanimous in favor

Discussion of a spring newsletter mailing informing owners of the neighborhood requirements.

John Savage/Chak Daggubati motion to adjourn the meeting at 7:42 p.m.

Vote: Unanimous in favor

GINGER WOODS H.O.A. MEETING MINUTES - April 4, 2018

Board Members Present: Curt Vong, &, John Savage

Board Members Absent: Keviin Miller & Chak Daggubati

Curt Vong/John Savage motion to approve the both the October 18, 2017 meeting minutes.

Vote: Unanimous in favor

No Homeowners and Guests

Treasurers report

John Savage stated that the checking account balance was $36,000 and reserves $52,000 as of February 28th. YTD expenses on target with the budget.

Annual Night out – discussion took place that it may be a good opportunity for the association to coordinate a community event.

Landscape items –discussion took place regarding credit due from Sebert for not installing holiday decorations. They are to be reminded to mow & remove garbage on vacant area by Trojak. They are to cut down pond bank areas as specified in contract. Install shorter annuals in front of hardscape at main entrance.

Pond items – McCloud needs to treat the cattails on all ponds.

Management Report

Aerators were installed late March and pond treatments should start in May. Trapper has started pond assessments for muskrats

Mailbox rule proposed – discussion took place.

Old Business
None

New Business

Mailbox Rule

John Savage/Curt Vong motion to approve rule – The mailbox shall all be the same black metal style. No additional painting, stickers, or adornments will be allowed other than federal recognized holiday decorations which can be up no longer than 30 days prior and removed 30 days after.

Vote: Unanimous in favor

Summer newsletter to be sent out with the new rule, next meeting date and community reminders.

Hardiboard as siding option was discussed. BPM to explore what is required to add.

Pump Station – information should be obtained as to the useful life of the pump – when would be best time of year to replace if required.

John Savage/Curt Vong motion to adjourn the board meeting at 7:51 p.m.

Vote: Unanimous in favor

GINGER WOODS H.O.A. ANNUAL MEETING MINUTES - October 17, 2017

Annual meeting called to order at 7:01 p.m. by Treasurer, John Savage.

Board Members Present: John Savage, Michael Burkeen and Chak Daggubati

Board Members Absent: Derek Tresnak

Verification of notice of annual meeting – Kelly Henry, BPS – verified notice mailed.

Certification of quorum – Kelly Henry, BPS – verified quorum of Ginger Woods Homeowners.

Board Remarks – John Savage stated that the association continues to work on improving the community by sending out home compliance notices. The annual assessments will remain the same in 2018. The landscaping and ponds are the two big budget items. The community Halloween event will take place late October.

There are four positions open on the board 3 for two years and one for one year due to a board member moving and resigning.

Open forum

Discussion of home sales took place.

Discussion of common area landscape maintenance took place. It was stated that the Compass pond banks have not been properly maintained by the landscape company.

Discussion of the Kingsland berm took place.

Nominations from the floor – none

The four candidates introduced themselves – Chak Duggubati, Kevin Miller, John Savage & Curt Vong

Vote by acclamation to have the four volunteers fill the vacant board positions. Chak Duggubati volunteered to take the one year term.

Resolution 70-604 was unanimously approved.

Curt Vong/Chak Daggubati motion to adjourn the meeting at 7:38

Vote: unanimous in favor

GINGER WOODS H.O.A. MEETING MINUTES - May 23, 2017

Meeting called to order at 7:15 p.m. by President, Derek Tresnak

Board Members Present: Derek, Tresnak, John Savage, & Chak Daggubati

Board Members Absent: Michael Burkeen and Kevin Miller

John Savage/Chak Daggubati motion to approve the both the November 2016 meeting minutes.

Vote: Unanimous in favor

Treasurers report

John Savage stated the YTD expenses are on target per the budget. Reserve Advisors completed the reserve study in January and looks like the association will be able to hold the assessments same amount in 2018.

Management Report

McCloud installed aerators in April and began pond treatments in May. Trapper has been on site to assess ponds.

Old Business

Reserve Study – discussed under Treasurers report

Berm Improvements – Kingsland has ground the stumps and should complete the berm improvements in Spring/Early Summer.

New Business

Mailbox Rule – discussion took place to limit items being installed on mailboxes in order to keep uniformity.

Next meeting will be scheduled in August.

John Savage/Chak Daggubati motion to adjourn the meeting at 7:40 p.m. – Unanimous

GINGER WOODS H.O.A. MEETING MINUTES - November 30, 2016

Meeting called to order at 7:05 p.m. by President, Derek Tresnak

Board Members Present: Derek, Tresnak, Michael Burkeen, John Savage, Kevin Miller & Chak Daggubati

John Savage/Kevin Miller motion to approve the both the June 2016 meeting minutes.

Vote: Unanimous in favor

Treasurers report

John Savage stated the YTD expenses are slightly higher than budgeted due to landscaping items. John recommends the association has a reserve study completed in 2017. The 2017 budget shows assessments remaining the same. Several 2017 budget items increased, landscaping, reserve study and approved management contract. Discussion took place.

Open Forum – none

Old Business – none

New Business

Proposed fine increase – discussion took place.

Chak Daggubati/Michael Burkeen motion to approve revised fine structure to $25, $100, $200 & $400.

Vote: Unanimous in favor

John Savage/Chak Daggubati motion to approve the Reserve Advisors reserve study as presented in amount of $2250

Vote: Unanimous in favor

Berm Improvements – discussion took place regarding Kingsland lack of progress.

McClouds 2017 pond maintenance proposal discussion took place.

John Savage/Kevin Miller motion to approve the 2017 McCLoud Pond Maintenance contract in the amount of $6,062.

Vote: Unanimous in favor

Michael Burnkee/Chak Daggubati motion to approve the 2017 budget as presented.

Vote: Unanimous in favor

Next Board meeting tentatively scheduled for Thursday, January 26th.

Kevin Miller/Michael Burkeen motion to adjourn the meeting at 7:20 p.m. –

GINGER WOODS H.O.A. MEETING MINUTES June 20, 2016

Board Members Present:  Michael Burkeen, John Savage, Kevin Miller & Chak Daggubati

John Savage/Chak Daggubati motion to approve the both the April 2016  meeting minutes with correction.

Vote:  Unanimous in favor

Treasurers report

John Savage authorization the reimburse Kingsland $1500 for the sign replacement.  Several board members met with the Alderman, City Code enforcement and Kingsland reps regarding the Kingsland berm maintenance.  The City stated that it isn’t being properly maintained and will have a new plan prepared by the end of July.  Discussion regarding the Butterfield front Kingsland easement took place.

Open Forum – none

Old Business

The association has no architectural control over the Ginger Woods Reserves.

The association should contact the city regarding the green areas on Trojak that aren’t being maintained.

All streets have been repaved in Ginger Woods and look good.

Discussion took place regarding the community violation inspection report.

Ponds are being treated on a regular basis.

The association should contact the city regarding the removal of the parkway tree grindings.

New Business

The new web-site looks great. 

Michael & Chak are continuing to respond to facebook questions.

Next Board meeting scheduled for Monday, August 8th – 7:00 at the Pub.

Kevin Miller/Michael Burkeen motion to adjourn the meeting at 7:31 p.m. – Unanimous

GINGER WOODS H.O.A. MEETING MINUTES April 18, 2016

Meeting called to order at 7:05 p.m. by President, Derek Tresnak

Board Members Present:  Michael Burkeen, John Savage, Kevin Miller & Chak Daggubati

Michael Burkeen/John Savage motion to approve the both the December 2015 regular and February 2016 annual meeting minutes as presented.

Vote:  Unanimous in favor

Treasurers report

The YTD March financials are on track with the YTD budget.  $27,000 in operating account and $33,000 in reserves and CD’s.

Open Forum

Muskrats in Red Maple Pond.

Kingsland berm maintenance needs to be improved with dead tree removal and tree replacements.  Association should work with the Alderman to get a letter to Kingsland to get work completed in two weeks due to safety issues. Kingsland needs to better maintain, install mulch and remove weeds.

Discussion of DRG’s took place.

Management Report

McCloud Aquatics installed the fountains mid March and pond treatments should begin in May.  There have been some electrical problems with several aerators.

Trapper has been out to assess ponds for muskrats.

Chak has volunteered to be the admin for the community facebook.  John Savage met with Brian – B2B to improve the website for $2500 – no on-going maintenance fees.

Parkway trees inside the main entrance belong to the church on the west side and the developer on the east.  Neither have plans to replace at this time.

Discussion took place regarding the dates for the community garage sale and the community dumpsters.

The next meeting has been scheduled for June 20th – Pub 56.

John Savage/Mike Burkeen motion to adjourn the meeting at 7:40 p.m.

Vote:  Unanimous in favor

GINGER WOODS HOA ANNUAL MEETING MINUTES – February 23, 2016

Annual meeting called to order at 7:03 p.m. by Treasurer, John Savage.

Board Members Present:  John Savage, Michael Burkeen and Chak Daggubati

Board Members Absent:  Derek Tresnak

Verification of notice of annual meeting – Kelly Henry, BPS – verified notice mailed.

Certification of quorum – Kelly Henry, BPS – verified quorum of Ginger Woods Homeowners.

Board Remarks – John Savage stated that the association was continuing to improve the community landscaping as well as working with Kingsland Properties to properly maintain their berms.  Kingsland did remove many dead trees.  Many parkway trees have been removed from the Ginger Wood Main entrance drive.  The association will be working with the city to replace.

Open forum

Discussion took place regarding the associations reserves and if they were adequate.  The board stated that all four ponds had been dredged in the past three years and all aerators have been replaced.  The masonry entrance signs have been reworked, lighting improved and landscaping improved in the last 5 years.  The reserves should start to increase now that many reserve items have been completed.

Discussion regarding monthly property inspections and violation letters took place.

Web-site and facebook were discussed.  Owners found the web-site difficult to find information.  The web admin will be contacted to see if there are improvements that can be made to the website and see if it is possible to set up emails on a private side of the site.  It was recommended that facebook be used to post meeting information.

It was mentioned that Butterfield Rd needs residents to adopt it/keep it clean.  Item was posted on facebook to promote.

There will be dumpsters placed in the community again one week after the community garage sale.

There are three board positions up for election and two running for those positions – John Savage and Chak Daggubati.

Nominations from the floor – Kevin Miller volunteered to fill the third vacant board position.

Motion made to have John Savage, Chak Daggubati and Kevin Miller fill the three vacant board positions.

Vote:  Unanimous in favor

The next meeting of the board of directors has been tentatively scheduled for Monday, April 18th at 7:00 – Pub 56.  The board will request that Alderman Tina Bohman attend.

Michael Burkeen/Chak Daggubati motion to adjourn the meeting at 7:45

Vote:  unanimous in favor

GINGER WOODS H.O.A. MEETING MINUTES December 3, 2015

Meeting called to order at 7:00 p.m. by President, Derek Tresnak

The annual meeting was unable to take place due to lack of quorum. 

Board Members Present:  Michael Burkeen, Derek Tresnak, & John Savage

Board Members Absent – Mike Barth

John Savage/Michael Burkeen motion to have Chak Daggubati  Fill the vacant position of John Coyles until the election in 2016.

Vote:  Unanimous in favor

Michael Burkeen/John Savage motion to approve the April, 2015 regular meeting minutes as presented.

Vote:  Unanimous in favor

Treasurers report

The YTD financials are over budget due to the community improvements, such as landscape enhancements at the entrances, clean-up of landscaping around the ponds and removal of dead Ash trees.  Discussion took place regarding the improvement of the Bilter entrance in 2016.  The board has been trying to work with Kingsland to remove dead trees and replace on the berm.  Discussion took place regarding improvements to 2016 fall entrance display.

John Savage/Michael Burkeen motion to approve the 2016 budget with assessments remaining the same as 2016.

Vote:  Unanimous in favor

Open forum

Discussion took place regarding getting welcome information to new owners so they can avoid immediate violations. 

Discussion took place regarding setting up a data base to send out email blasts.

Derek Tresnak/John Savage motion to approve the Great Impressions landscape contract with revised winter display figures.

Vote:  Unanimous in favor

Derek Tresnak/John Savage motion to approve the McCloud pond/pond fountain proposals for 2016

Vote:  Unanimous in favor.

Michael Burkeen/John Savage motion to adjourn the meeting at 7:35 p.m.

Vote: unanimous in favor

GINGER WOODS H.O.A. MEETING MINUTES April 23, 2015

Meeting called to order at 7:15 p.m. by V.P., Michael Burkeen

Board Members Present:  Michael Burkeen, Michael Barth, &  John Coyle

Board Members Absent – Derek Tresnak & John Savage

Michael Barth/John Coyle motion to approve the January 29th regular meeting minutes as presented.

Vote:  Unanimous in favor

Guest Present – Curt Vong – Curt stated that there are several dead ash trees around the pond, weeds in the pond and cattails that need to be removed.

The board stated that they would look into the issues.

Treasurers report

The YTD financials are on track with the YTD budget.

Management Report

McCloud Aquatics will be installing the two new fountains and two older fountains in all ponds by the end of April.  McCloud will continue to treat pond cattails and duckweeds.

Trapper has been out to assess ponds for muskrats.

John Savage has met with Great Impression to put together ideas for  landscape entrance enhancements.

Discussion took place regarding the dates for the community garage sale and the community dumpsters.

The board requested that BPM contact Alderman Bohman regarding Charter Oak replacement/repair status.

John Coyle/Mike Barth motion to adjourn the meeting at 7:40 p.m..

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